9 Best Event Planning Software | Event Always

Event Planning Software

 

Event planning can be rewarding, but it can also be exhausting. According to a survey, Event Coordinators were ranked among the 5 most stressful jobs. Some organizers work up to 20 hours a day. You probably know how it feels to be up all night trying to make sure everything goes smoothly.

The right event planning software can make all the difference. You need an event management tool to help you organize your event and make it more efficient.

This article will review the 9 most useful event management software. Each one is suitable for different stages in the event planning process. Many events are moving back to in person, so we have highlighted the best tools for in-person events so that you can select the right tool for your event.

How to choose the best event management software

Prioritize your needs. Are you looking to reduce the time spent on tedious tasks like creating and updating conference schedules? Do you want to increase attendance and encourage more business from your exhibitors? You can save money by using a better ticketing and registration system.

Next, ensure that each tool offers what you require. As you go through the "Organizers' Favorite Event Management Software", ask these questions:

1.   What are you requiring for your event? A ticketing platform, a mobile or web brochure, event website and attendee engagement tools. Take down all the information you can.

2.   Are they mobile-friendly for event planning software? Does the app also work with your attendees?

3.   How are its reviews on app stores and software review websites.

4.   Can you easily adopt the software? Find out if you are able to schedule a demo or test drive ahead of time.

The Best Event Management Software for Organizers

1. Eventbrite

This ticketing system is popular for small events to large concerts. It is configurable and can be used to send reminders and confirmation emails. You can also register using your phone or computer.

An additional 3.5% plus $1.59 per ticket is charged. Eventbrite is well-known but organizers feel the fees are a little high.

Summary Popular for entertainment and smaller events. However, it is more expensive than other registration tools or all-in-one software. Whova, for example, charges only 2% plus $0.99 per paid tickets, which can help you save thousands of dollars.

2. MYEXPOPRO (All-in-One Event Management Software).

is an award-winning, all-in-one event-management platform. Myexpopro was designed to make it easy to manage all your events with one software. MYEXPOPRO event management software includes:

  • Event app for mobile/desktop - with networking and engagement
  • Register for an event / Ticketing
  • Event website generation, event marketing
  • Surveys, attendee check in, name badge
  • Exhibitor and sponsor showcase features

Summary A mobile-friendly and affordable all-in-one event-management platform. Myexpopro is used in over 30,000 events, both in person and virtual, in the USA, Canada, UK/Europe and Australia. Myexpopro is rated the best in both app stores and software review sites, with customers enjoying a range of time-saving features.

3. ConfTool

ConfTool allows you to manage the submission and review of academic papers and abstracts. It offers advanced import and export capabilities, facilitates communication among authors and participants, as well as customizable submission and review forms.

Two plans are available to organizers depending on their needs: one plan for events up to 150 people with basic features and one for events larger than that with more features. Organizers can use Pro package's conference management software to manage abstracts and for invoicing, registration, administration, and scheduling.

Summary ConfTool is a great tool to manage abstracts and organize research-intensive academic conferences. It is not currently available on mobile and is intended to be a limited event management tool, rather than a complete one.

4. Boomset

Boomset, an event attendance tracking tool, allows for check-in and on-demand badge printing. It also manages guest lists. The RFID-enabled wristbands allow organizers to track attendees and enable facial recognition for check-in. Attendees can use wristbands or badges to purchase food, beverages, and merchandise during events.

Boomset is an option to consider if you want to add a quick check-in feature to your event planning software. If you're hesitant about using a special device for attendee check in, check first if your event management software offers a QR scanning feature.

Summary Although it is suitable for large festivals or crowds that require a quick check-in, you may not need a separate device for this purpose. You might consider Whova event management app, which allows you to manage your attendance, check-ins, session capacities, and other details on your smartphone.

5. Slack

This popular tool for team communication can also be used to facilitate session interaction during events. You can create multiple channels within Slack for different topics. This allows you to have private channels for your team and public channels for attendees.

Users can message one another, make voice and video calls, and also share files via the app.

Summary This is a great way to communicate in the moment. However, it can be difficult to organize any back-end planning. Although the ease of communication can be a huge benefit, switching between platforms can sometimes prove frustrating for attendees. A platform such as Whova, which integrates communication features with the rest the event, might be a good option.

6. Trello

Trello is a project management tool that allows you to organize your tasks in a logical way. It has a clear visual interface, easy usability and collaboration tools.

Although Trello communicates well, it is not powerful enough to allow users to step back and see the whole event management process. Trello is not designed to be used as an event management tool. There is no master calendar view that can give you a complete view of the entire event, but only task-by-task views.

Summary This tool is a great way to keep track of the progress of each task during your event planning. Although it is useful for certain aspects of event planning it is not able to show the whole project status for conference or event management.

7. Wix

Wix is a popular tool for creating event websites. You can customize it with premade templates and themes, some specifically designed for event webpages.

Although it simplifies website creation, there may be some learning curve when you first use Wix. You will also have to manually edit event content like speaker information and conference agendas each time something changes. This can be tedious and costly.

Summary Wix can be used to build websites, but not event planning software. However, there are some themes that can be used for creating event websites. Its content management cannot be integrated with other event management tools. You might also consider Whova's all-in-one conference management system. It will automatically update your web content (e.g. agenda, speaker list) based on information in the conference management program.

8. Slido

Slido is a well-known live polling and Q&A tool. It allows users to crowdsource the top questions to spark meaningful conversations. Live polls increase attendee participation and engagement. Many conference management tools and event apps also offer live poll capabilities.

You might be hesitant about using another app for live polls/QA. Some event management platforms, for example, will show results on a large screen and provide many live poll question templates to make it easy to set up. They also support question ranking, auto reminders, embedding Q&A in speakers' slides, and other features.

Summary Slideo is a mobile app that collects attendees' questions and allows them to give feedback via live polling. You can also use Whova to create a multifunctional app that offers additional features such as personalized agendas, announcements, networking, document/photo sharing, and gamification.

9. Zoom Events

You're likely familiar with Zoom and its use, which makes Zoom Event an appealing option. This platform allows organizers to manage many aspects of event management such as streaming sessions, ticketing and sharing, as well managing tickets.

Zoom Event is primarily focused on webinars and smaller courses. Zoom Event lacks advanced features such as digital booths to sponsor and exhibitor. This could be a problem if you are planning a larger conference or event.

Summary The combination of a few steps in the event planning process is worth considering. It's a good option if you don't require all the features offered by all-in-one software. These platforms may be worth considering if you can choose which features you want.

MYEXPOPRO Event Management Software - Free Demo

This is a list of the most popular event planning software. Now you can make an informed decision about which ones to explore. It doesn't necessarily matter which software is the best. Every event is different, as they can be virtual or in-person, hybrid or both. You will be a rockstar organizer if you find the best solutions for your event.


Comments