Event planning
can be rewarding, but it can also be exhausting. According to a survey, Event Coordinators were
ranked among the 5 most stressful jobs. Some organizers work up to 20 hours a
day. You
probably know how it feels to be up all night trying to make sure everything
goes smoothly.
The right event planning
software can make all the difference. You need an event management tool to help you
organize your event and make it more efficient.
This article
will review the 9 most useful event management software. Each one
is suitable for different stages in the event planning process. Many events are moving back
to in person, so we have highlighted the best tools for in-person events so
that you can select the right tool for your event.
How to
choose the best event management software
Prioritize your
needs. Are
you looking to reduce the time spent on tedious tasks like creating and
updating conference schedules? Do you want to increase attendance and encourage
more business from your exhibitors? You can save money by using a better ticketing and
registration system.
Next, ensure
that each tool offers what you require. As you go through the "Organizers' Favorite
Event Management Software", ask these questions:
1.
What are you
requiring for your event? A
ticketing platform, a mobile or web brochure, event website and attendee engagement tools. Take down all the information you can.
2.
Are they
mobile-friendly for event planning software? Does
the app also work with your attendees?
3.
How are its
reviews on app
stores and software review websites.
4.
Can you easily
adopt the software? Find out
if you are able to schedule a demo or test drive ahead of time.
The Best
Event Management Software for Organizers
1. Eventbrite
This ticketing
system is popular for small events to large concerts. It is configurable and can be used to send
reminders and confirmation emails. You can also register using your phone or computer.
An additional
3.5% plus $1.59 per ticket is charged. Eventbrite is well-known but organizers feel the
fees are a little high.
Summary Popular for entertainment and smaller events.
However, it is more expensive than other registration tools or all-in-one
software. Whova,
for example, charges only 2% plus $0.99 per paid tickets, which can help you
save thousands of dollars.
2. MYEXPOPRO (All-in-One Event Management Software).
is an
award-winning, all-in-one event-management platform. Myexpopro was designed to
make it easy to manage all your events with one software. MYEXPOPRO event management software includes:
- Event app for mobile/desktop -
with networking and engagement
- Register for an event /
Ticketing
- Event website generation,
event marketing
- Surveys, attendee check
in, name badge
- Exhibitor and sponsor showcase features
Summary A mobile-friendly and affordable all-in-one
event-management platform. Myexpopro
is used in over 30,000 events, both in person and virtual, in the USA, Canada,
UK/Europe and Australia. Myexpopro
is rated the best in both app stores and software review sites, with customers
enjoying a range of time-saving features.
3. ConfTool
ConfTool allows
you to manage the submission and review of academic papers and abstracts. It offers advanced import and export capabilities,
facilitates communication among authors and participants, as well as
customizable submission and review forms.
Two plans are
available to organizers depending on their needs: one plan for events up to 150
people with basic features and one for events larger than that with more
features. Organizers
can use Pro package's conference management software to manage abstracts and
for invoicing, registration, administration, and scheduling.
Summary ConfTool is a great tool to manage abstracts
and organize research-intensive academic conferences. It is not currently available on mobile and is
intended to be a limited event management tool, rather than a complete one.
4. Boomset
Boomset, an
event attendance tracking tool, allows for check-in and on-demand badge
printing. It also manages guest lists. The RFID-enabled wristbands allow organizers to
track attendees and enable facial recognition for check-in. Attendees can use wristbands or badges to purchase
food, beverages, and merchandise during events.
Boomset is an
option to consider if you want to add a quick check-in feature to your event
planning software. If
you're hesitant about using a special device for attendee check in, check first
if your event management software offers a QR scanning feature.
Summary Although it is suitable for large festivals
or crowds that require a quick check-in, you may not need a separate device for
this purpose. You
might consider Whova event management app, which allows you to manage your
attendance, check-ins, session capacities, and other details on your
smartphone.
5. Slack
This popular
tool for team communication can also be used to facilitate session interaction
during events. You
can create multiple channels within Slack for different topics. This allows you
to have private channels for your team and public channels for attendees.
Users can
message one another, make voice and video calls, and also share files via the
app.
Summary This is a great way to communicate in the
moment. However, it can be difficult to organize any back-end planning. Although the ease of communication can be a huge
benefit, switching between platforms can sometimes prove frustrating for
attendees. A
platform such as Whova, which integrates communication features with the rest
the event, might be a good option.
6. Trello
Trello is a
project management tool that allows you to organize your tasks in a logical
way. It has a clear visual interface, easy usability and collaboration tools.
Although Trello
communicates well, it is not powerful enough to allow users to step back and
see the whole event management process. Trello is not designed to be used as an event
management tool. There is no master calendar view that can give you a complete
view of the entire event, but only task-by-task views.
Summary This tool is a great way to keep track of the
progress of each task during your event planning. Although it is useful for certain aspects of event
planning it is not able to show the whole project status for conference or
event management.
7. Wix
Wix is a popular
tool for creating event websites. You can customize it with premade templates and
themes, some specifically designed for event webpages.
Although it
simplifies website creation, there may be some learning curve when you first
use Wix. You
will also have to manually edit event content like speaker information and conference agendas each time something changes. This can be
tedious and costly.
Summary Wix can be used to build websites, but not
event planning software. However, there are some themes that can be used for
creating event websites. Its
content management cannot be integrated with other event management tools. You might also consider Whova's all-in-one
conference management system. It will automatically update your web
content (e.g. agenda, speaker list) based on information in the conference
management program.
8. Slido
Slido is a
well-known live polling and Q&A tool. It allows users to crowdsource the
top questions to spark meaningful conversations. Live polls increase attendee participation and
engagement. Many conference management tools and event apps also offer live
poll capabilities.
You might be
hesitant about using another app for live polls/QA. Some event management platforms, for example, will
show results on a large screen and provide many live poll question
templates to make it easy to set up. They also support question ranking,
auto reminders, embedding Q&A in speakers' slides, and other features.
Summary Slideo is a mobile app that collects
attendees' questions and allows them to give feedback via live polling. You can also use Whova to create a multifunctional
app that offers additional features such as personalized agendas,
announcements, networking, document/photo sharing, and gamification.
9. Zoom Events
You're likely
familiar with Zoom and its use, which makes Zoom Event an appealing
option. This platform allows organizers to manage many aspects of event
management such as streaming sessions, ticketing and sharing, as well managing
tickets.
Zoom Event is
primarily focused on webinars and smaller courses. Zoom Event lacks advanced features such as digital
booths to sponsor and exhibitor. This could be a problem if you are planning a
larger conference or event.
Summary The combination of a few steps in the event
planning process is worth considering. It's a good option if you don't require
all the features offered by all-in-one software. These platforms may be worth considering if you can
choose which features you want.
MYEXPOPRO
Event Management Software - Free Demo
This is a list
of the most popular event planning software. Now you can make an informed
decision about which ones to explore. It doesn't necessarily matter which software is the
best. Every
event is different, as they can be virtual or in-person,
hybrid or both. You
will be a rockstar organizer if you find the best solutions for your event.
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